Generative AI policy guidelines

Navigating generative AI

The Generative AI (GAI) Tools in Teaching and Learning Policy at AUS provides clear regulations for responsible use of AI tools such as ChatGPT, Gemini, NotebookLM, and DALL·E in academic settings. Gemini and NotebookLM are the officially supported AI tools at AUS.

Instructor
Student

AI use is your call

Students are strictly forbidden from using GAI unless you explicitly permit it.

You define the boundaries.

Don't claim AI as yours

Representing AI output as your own work is a direct violation of academic integrity.

Your voice matters more than the algorithm's.

Update your syllabus

If allowing AI, specify: Which tools, why they are used, and for which assignments.

Clarity prevents confusion.

Acknowledge & cite

You must properly attribute and cite any usage of GAI tools in your submitted materials.

Treat AI like any other reference.

Ethics & access

You must introduce the ethical dimensions of AI and ensure every student has equal access.

Fairness is mandatory.

Verify everything

You take full responsibility for the accuracy of any AI-generated output.

AI hallucinates; you must not.

Institutional commitments

The university's role in this ecosystem.

AI education

The institution offers regular workshops to faculty and students on the opportunities and threats of AI.

Detection reality

We recognize AI detection software is not definitive. It is a signal, not a final judgment.

IT guidelines and best practices

AUS Information Technology maintains guidelines and best practices for using AI platforms at the university, with dedicated guidance for students and for faculty and staff. Gemini and NotebookLM are the officially supported AI tools at AUS, and IT provides training resources for both.

Source: AUS IT Service Portal, ITFAQ "Guidelines and Best Practices for Using AI Platforms" (ServiceNow knowledge base, regularly updated by IT).

Key policy highlights

Do's

  • Use AI tools only when explicitly allowed by your instructor.
  • Acknowledge AI usage in all submitted work (include tool name and version).
  • Verify accuracy of AI-generated content.
  • Stay updated on course and institutional policies.

Don'ts

  • Do not submit AI-generated work as your own.
  • Do not use AI tools for assessments unless permitted.
  • Do not ignore updates posted on iLearn.

Do's

  • Clearly state permitted AI tools and usage in the syllabus.
  • Provide rationale and instructions for AI use.
  • Educate students on ethical and cognitive aspects of AI.
  • Ensure equal access to approved tools.
  • Document AI usage in Course Assessment Reports.

Don'ts

  • Do not allow unsupervised or unstructured AI use.
  • Do not neglect updates on international best practices.

Do's

  • Offer workshops and seminars on AI opportunities and risks.
  • Maintain alignment with global best practices.
  • Support faculty and students with resources.

Don'ts

  • Do not rely solely on AI detection tools for academic integrity decisions.

Academic integrity

Maintain honesty and transparency

Data privacy

Protect personal information

Enhanced learning

Use AI as a learning tool

Proper citation

Always credit AI assistance

Read the policy here